Senior Administrative Assistant

Summary

Support and translation in demanding environment by a polished professional who will independently take charge of critical administrative and organizational support and demonstrate exemplary follow-through.

Responsibilities

• Provide administrative support to the President and other executive and expatriate staff members.
• Translate technical drawings, documents, and presentations between Japanese and English.
• Arrange private life support for Japanese executive and when needed expatriate staff (including, but not limited to, assistance in translation of forms, medical appointments, housing, driver's licenses, SSN applications, opening bank accounts, etc.)
• Prepare business plan documents and presentations and represent the executive office.
• Create, develop, and maintain visual presentations and meeting materials for executive meetings.
• Translate, compose and/or prepare confidential correspondence, reports, agenda scheduling, preparation of expense reports, and other complex documents.
• Independently organize complex activities such as business trips, meetings, and activities for executive staff and visitors as needed.
• Support expatriates and visitors with business and personal issues to ensure a positive cross-cultural experience.
• Handle confidential and non-routine information.
• Provide budget and planning assistance, if needed.
• Travel to customer, vendor, and other company locations to support executives.
• Support and make recommendations to improve Company policies and procedures.
• Further the goals and positive, professional image of the President’s office by acting as a liaison with other MEAA departments, vendors, customers, and other Mitsubishi Electric locations.

The above description represents the most significant essential duties of this position but does not exclude other occasional work assignments not mentioned.

Qualifications

• Bachelor’s or Associate’s degree in Business or related area, plus a minimum of two years’ experience in a related position (preferably manufacturing), or equivalent.
• Demonstrate written, verbal, and cross-cultural communication skills.
• Fluent in both Japanese & English language (written & verbal) – Required.
• Possess a high level of self-reliance and resourcefulness.
• Diplomatic, professional communication - verbal and written.
• Proactive - Have the ability to successfully prioritize when faced with requests, demands and deadlines.
• Strong proficiency in Microsoft 365 tools, including Word, Excel, PowerPoint, Teams, and Outlook is required. Familiarity with additional applications such as databases, calendar management, and collaboration platforms is preferred. Knowledge of Adobe and DocuSign is a plus.